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ga - Data Protection and An Garda Síochána

Data Protection and An Garda Síochána

Personal Data and An Garda Síochána

An Garda Síochána processes personal information for a variety of policing purposes including:

• Protecting life and property;

• Preserving order;

• Preventing the commission of offences;

• Bringing offenders to justice; and

• Any duty or responsibility arising from statute or common law, including administrative records relating to non-policing information, essential to the day-to-day business and administration of An Garda Síochána.

In Data Protection terms, processing means performing any operation or set of operations on data, including:

• Obtaining, recording or keeping the data,

• Collecting, organising, storing, altering or adapting the data,

• Retrieving, consulting or using the data,

• Disclosing the data by transmitting, disseminating or otherwise making it available,

• Aligning, combining, blocking, erasing or destroying the data.

Fair Processing

When An Garda Síochána processes personal information it does so in strict adherence to the Data Protection rules, namely: 1. Obtain and process information fairly. 2. Keep it only for one or more specified, explicit and lawful purposes. 3. Use and disclose it only in ways compatible with these purposes. 4. Keep it safe and secure. 5. Keep it accurate, complete and up-to-date. 6. Ensure that it is adequate, relevant and not excessive. 7. Retain it for no longer than is necessary for the purpose or purposes. 8. Give a copy of his/her personal data to the relevant individual, on Request.

Exemptions to Data Protection Rules

In the policing sector there are circumstances where it may not be necessary, possible, or appropriate to inform an individual and/or obtain their consent for their personal data to be processed.  In such situations An Garda Síochána shall be able to demonstrate a justification for the processing through an explicit legal basis in legislation and/or under exemptions to fair processing as set out under Section 8 of the Data Protection Acts, 1988/2003.

Data Sharing

An Garda Síochána may be required to share information with other public bodies in certain circumstances.  An Garda Síochána shall be able to demonstrate that any sharing of personal information be justified through an explicit legal basis in legislation and/or in accordance with the exemptions to fair processing as set out under Section 8 of the Data Protection Acts, 1988/2003. The terms of the data sharing will be governed by agreements to ensure that all parties involved in the processing do so in accordance with the Data Protection fair processing rules.


An Garda Síochána will take all necessary measures to ensure that your privacy is respected and your personal information is kept secure at all times.

Right to Access

Subject to the provisions of the Data Protection Act 1998/2003, every individual has a right to access personal data held by An Garda Síochána about them, and a right to request rectification or erasure of their personal data.

An individual seeking access to their information should complete the Data Protection Access Request form F20 (available on the National Vetting Bureau webpage of the Garda Website) and return it with relevant enclosures to the Data Protection Processing Unit, National Vetting Bureau, Government Buildings, Vinegar Hill Lane, Templeshannon, Enniscorthy, Co. Wexford.

A fee of €6.35 applies. All cheques/bank drafts should be made payable to “Accountant, Department of Justice”.

A Data Protection disclosure is issued directly to the applicant in person for their own personal use.  A Data Protection disclosure cannot be construed as Proof of No Convictions, Police Certificate, Garda Reference or Garda Vetting.


All enquiries and requests for advice and assistance on data protection issues within An Garda Síochána should be directed to:

National Vetting Bureau,

Racecourse Road,


Co Tipperary,

E41 RD60.

Email: vetting@garda.ie

Tel: Lo-Call 1890 488 488

If you have any comment to make on the content of this policy please contact vetting@garda.ie