Human Resources and People Development

Functions of the Human Resources and People Development

The office of Human Resources and People Development is responsible for the recruitment, training, development and the management of Garda members and Garda staff.  The office is headed up by an Executive Director and consists of the following sections: 

HR Directorate, IDA Business Park, Johnstown, Navan, Co. Meath, C15 DR90 .

Garda HR&PD Section, Garda Headquarters, Phoenix Park, Dublin 8, D08 HN3X

Garda Internal Affairs,  Garda Headquarters, Phoenix Park, Dublin 8, D08 HN3X

Garda Occupational Health Department, Garda Headquarters, Phoenix Park, Dublin 8, D08 HN3X

Garda Professional Standards Unit, Garda Headquarters, Phoenix Park, Dublin 8, D08 HN3X

Garda Training College, Templemore, Co Tipperary, E41 H316.

Garda HR Directorate

The Directorate is responsible for most of the administrative and transactional HR functions for all garda members and civilian staff.  Among the HR functions administered by the Directorate are the external recruitment of staff, pay and pensions; sick absence, annual leave and family friendly schemes (maternity, parental, adoptive, carers leave etc), personnel records, administration and statistics.  The following records held by the directorate will be made available directly or information in how to access them will be given.

Pay & Pensions Section (Garda and Civilian)

• Retirement/Departure statistics (by rank/grade, by year, departure type for civilian staff and Garda members).

 Quarterly Statistics

Civilian Retirement Statistics 3rd Quarter 2016 departures civilian staff 

2016	July	August	September	Total
Compulsory	1	2	1	4
Age	0	2	1	3
Ill Health	0	0	1	1
Death in Service	0	0	0	0
Resignation	4	1	2	7
CNER	1	2	1	4
Totals	6	7	6	19

 
Garda Retirement Statistics 3rd Quarter 2016 Stats Sworn Members 

 

		2016 RETIREMENTS
2016	Vol. Retire	Compul Retire	Medical Discharge	Dismiss on Prob	Resign	Dismissal	Death*	CNER	Dismiss CNER	Total
January	13	3	0	0	1	0	1	0	0	18
February	8	2	3	0	0	0	0	0	0	13
March	20	0	0	0	5	0	0	0	0	25
April	28	2	0	0	1	0	1	0	0	32
May	22	0	0	0	1	0	0	0	0	23
June	23	2	2	0	2	0	0	0	0	29
July	25	2	0	0	1	0	0	0	0	28
August	14	2	1	0	1	0	0	1	0	19
September	18	1	1	0	5	0	1	0	0	26
October	13	1	0	0	2	0	0	0	0	16
Total	184	15	7	0	19	0	3	1	0	229

2016	Comm	Deputy Comm	Assistant Comm	Chief Super	Super	Inspector	Sgt	Garda	Total
January	0	0	0	2	0	0	3	13	18
February	0	0	0	0	1	0	3	9	13
March	0	0	0	0	0	0	6	19	25
April	0	0	1	0	1	4	5	21	32
May	0	0	0	0	0	3	8	12	23
June	0	0	0	1	0	1	6	21	29
July	0	0	0	0	0	2	10	16	28
August	0	0	0	0	0	2	3	14	19
September	0	0	0	2	2	0	9	13	26
October	0	0	1	0	2	1	3	9	16
Total	0	0	2	5	6	13	56	147	229

 

*CNER – Cost Neutral Early Retirement Scheme 

• Civilian pay-scales

These circulars are now available on www.circulars.gov.ie

http://circulars.gov.ie/pdf/circular/per/2014/02.pdf  

http://circulars.gov.ie/pdf/circular/per/2013/08.pdf  

http://circulars.gov.ie/pdf/circular/finance/2009/28.pdf 

• Overpayments Policy Document           
• Policy documents/Basis for decision-making for all Pay & Pensions functions

Civilian Pensions related Circulars & Superannuation Handbooks

http://www.cspensions.gov.ie/superAnnHBs.asp

Superannuation Handbook and Guidance Notes: Established Civil Service Scheme – Updated December 06

http://www.cspensions.gov.ie/SuperannuationHandbookandGuidanceDec20061.pdf

Superannuation Handbook and Guidance Notes: Non-Established State Employees Scheme – Updated December 07

http://www.cspensions.gov.ie/SuperannuationHandbookNonEstablishedDecember%2007.pdf

Circular 19/2012 – Commencement of the Single Public Service Pension Scheme

http://circulars.gov.ie/pdf/circular/per/2012/19.pdf

These circulars are available on www.circulars.gov.ie

Circular 11/2012 - Public Service Pension Reform: revised ill-health and death in service arrangements for part-time public servants.

Circular 12/2009 Incentivised Scheme of Early Retirement

• Re:Circular 12/2009: Q&A for the Civil Service
• Re:Circular 12/2009: Clarification in relation to the payment of the balance of the 90% lump sum at normal preserved pension age under the Incentivised Scheme of Early Retirement

Circular 10/2008: Public Service Pension Reform: Revised method of reckoning variable pensionable allowances for pension purposes - June 08

Circular 33/2007: Civil Service Superannuation Arrangements - Oct 07

Circular 4/2006: Purchase of Notional Service for Superannuation Purposes by Established and Non Established Civil Servants - June 06

Circular 3/2006: Civil Service Pension Schemes - Extension of time limit for option for access outlined in Circular 20/2005, and clarification of revised pension arrangements for part-time service - April 06

Circular 20/2005 – Public Service Pension Reform: Revised arrangements for part-time public servants - July 05

Circular 19/2005 - Public Service Pension Reform: Revised method of calculation of pension entitlement for public servants whose pensions are integrated with social welfare benefits - July 05

Circular 10/2005 - Public Service Pension Reform: Introduction of cost neutral early retirement - April 05

Circular 9/2005 - Public Service Pension Reform: Revised rate of compound interest for use in the calculation of refunds to the Exchequer - April 05

Circular 8/2005: Public Service Pension Reform: New scheme for the award of professional, technical and specialist added years to certain new entrant staff of the Civil and Public Service. - April 05

An Garda Síochána Superannuation Scheme

S.I. No. 63/1925 - The Garda Síochána Pensions Order

http://www.irishstatutebook.ie/1925/en/si/0063.html#zzsi63y1925

S.I. No. 32/1933 Garda Síochána (Pensions) Act, 1933

http://www.irishstatutebook.ie/1933/en/act/pub/0032/print.html

S.I. No. 41/1947 GARDA SIOCHANA (PENSIONS) ACT, 1947

http://www.irishstatutebook.ie/1947/en/act/pub/0041/

S.I. No. 410/1951 - Garda Síochána Pensions Order, 1951

http://www.irishstatutebook.ie/1951/en/si/0410.html

S.I. No. 199/1981 - Garda Síochána Pensions Order, 1981

http://www.irishstatutebook.ie/1981/en/si/0199.html  

• Individual Pension files can be made available to individual staff members to view.

HR Administration Section

• Statistics in relation to all Family Friendly Schemes – breakdown by rank/grade.

The following is a breakdown of the statistics for family friendly initiatives to 30/09/15 for sworn members of An Garda Siochana.

Parental Leave to 30/09/15

 

	No. of Applicants
Garda	306
Sergeant	27
Inspector	1
Total	334

Worksharing to 30/09/15

 

	No W/S on 30/09/15
Garda	77
Sergeant	7
Total	84

Career Breaks to 30/09/15

  

	No. on C/B at 30/09/15
Garda	13

 

Incentivised Career Break at 30/09/15

 

	Currently on ICB
Garda	181
Sergeant	6
Total	187

 

Shorter Working Year to 30/09/15

 

	Staff availing of SWY yr to date	No of weeks taken yr to date
Garda	77	470
Sergeant	9	70
Inspector	1	6
Total	87	546

 

Carers Leave to 30/09/15

 

	No currently on Carer’s Leave
Garda	3
Sergeant	0
Total	3

 

Maternity Leave to 30/09/15

 

	On Mat Leave at 30/09/15	Availed of Mat Leave Yr to date
Garda	112	297
Sergeant	5	13
Inspector	0	1
Total	117	311

 

Unpaid Mat Leave to 30/09/15

 

	On Unpaid Mat at 30/09/15	Availed of Unpaid Mat Yr to date
Garda	29	115
Sergeant	3	4
Total	32	119

 

The following is a breakdown of the statistics for family friendly initiatives 2015 to the 30^th September for civilian staff of An Garda Síochána.

Parental Leave        

 

Grade	No of Applicants
TCO	1
CO	156
SO	12
EO	13
HEO	10
Teacher	1
Total	193

Work Sharing

  

Grade	Staff W/S on 30th Sept
Driver	1
Cleaner	1
TCO	1
CO	293
SO	27
EO	9
Teacher	2
Nurse	1
HEO	3
AP	1
Total	339

Career Break

 

Grade	No. on Career Break at 30th Sept
CO	33
SO	1
EO	3
HEO	1
Total	38

Shorter Working Year Scheme 

 

Grade	Staff availing of SWY in 2015 to the 30th Sept	No. of Weeks
Cleaner	16	88
Services Attendant	2	8
Traffic Warden	5	56
CO	221	1216
SO	30	145
EO	14	48
HEO	7	36
Teacher	3	20
AP	2	4
Total	300	1621

 

Maternity Leave

 

Grade	Staff who availed of Maternity leave during 2015	Staff on Maternity Leave at 30th  September
Cleaner		1
CO	47	22
SO	4	1
EO	3	1
HEO	2
Teacher	1	1
Total	57	26

 

• Unpaid Maternity Leave

 

Grade	Staff who availed of Unpaid Maternity leave during 2015	Staff on Unpaid Maternity Leave at 30th  September
CO	27	9
HEO	2

  

Carer’s Leave

 

Grade	Staff on Carer’s Leave at 30th  September
CO	7

 

+ Policy documents pertaining to all Family Friendly Schemes – including Circulars, HQ Directives, Office Notices etc.

The following circulars are available on www.circulars.gov.ie

Circular 22/2009 - Bereavement Leave in the Civil Service

Circular 4/2013 - Career Break Scheme in the Civil Service

Circular 20/2008 - Parental Leave in the Civil Service

Circular 14/2009 – Shorter Working Year Scheme

Circular 31/2001 - Civil Service Worksharing Scheme

Circular 11/2013 - Revision of Working Hours and Flexible Working Arrangements for Civil Servants

Circular 12/2013 - Amendment to the Civil Service Worksharing Scheme

Circular 27/2003 - Annual Leave

Circular 05/2010 - Force Majeure and Other Urgent Family Reasons Leave

Circular 30/06: Adoptive Leave Act 2005

Circular 7/1982 - Special leave with pay on marriage

Circular 20/2008: Parental Leave in the Civil Service

Circular 9/1987 - Increments

Circular 16/1999 Special Corrective Appliances required for work with display screen equipment and visual display units

The following legislation is available on www.irishstatutebook.ie

Organisation of Working Time Act, 1997

Parental Leave Act, 1998

Parental Leave (Amendment) Act, 2006

Maternity Protection Act, 1994

Adoptive Leave Act, 2005

Scott Medal Awards.

 A list of Scott Medal Awardees is available on www.garda.ie link to relevant page on websit

Sick Leave Section

• All Sick Leave files/records will be releasable outside of FOI to the individual they relate to only.  

Sick Leave Statistics 2015 Civilian and Garda.

Personnel files for Garda and Civilian members will be made available to each individual upon request. This includes all their records relating to civilian staff and their positions on transfer lists or seniority lists if requested.  

Relevant links to the DPER’s website http://hr.per.gov.ie/sick-leave/

Including the Public Service Sick Leave Regulations, Circulars, FAQs, Critical Illness Protocol Forms etc are listed below –

• Public Service Management (Recruitment and Appointments) (Amendment) Act 2013
• Public Service Management (Sick Leave) Regulations (SI 124 of 2014)
• Circular 6/2014: Arrangements for Sick Leave
• Guide to the Regulations
• Critical Illness Protocol
• FAQs
• Circular 22/2007 – Ill Health Retirement
• Circular 08 of 2009 – Civil Service Alcohol and Drugs Misuse Policy
• Circular 01/1982 – Sick Leave arising from accidents on duty
• CIP application form
• CIP Appeal form

Competitions Support Unit

• We will make available to individual staff members all information in relation to his/her interview on request, as appropriate.

Resource Management 

+  Garda year end staffing figures for 2011 - 2016 are now available here.

Resource Management Civilians 3rd Quarter 2016

Civilians - 3rd Quarter - 30/09/2016	Totals		Industrial  Staff
Sligo/ Leitrim	23.762		2.86
Donegal	29.1		2.65
Cavan/ Monaghan	35.893		2.2
Louth	22.631		1.76
Wexford	27.331		3.21
Waterford	26.531		0.34
Carlow/Kilkenny	29.8		2.05
Tipperary	34		5.05
Meath	25.8		2.25
Kildare	26.331		1.03
Laois / Offaly	20.5		2.7
Westmeath	20.462		0.92
Wicklow	22.6		4.3
Cork City	55.4		0.44
Cork North	25.9		2.35
Cork West	21.562		3.26
Kerry	31.693		2.32
Limerick	49.793		7.18
Galway	43.593		2.11
Clare	30.324		1.75
Mayo	32.793		2.94
Roscommon / Longford	24.531		1.05
Garda College	46.086		50.4
GFPO	59.3		2
GCVU	153.655		1
GISC (Castlebar)	182.8		2
Civilian HR Navan	50.193		2
DMR South	30.422		5
DMR South Central	27.6		13.661
DMR North	39.086		9.85
DMR North Central	36.2		20.68
DMR East	21.093		7.292
DMR West	45.162		10.8
NSS	32.931
Harcourt Square	50.162
Dublin Castle	19.5
GNIB	17.1
Summons Office, Capel Street	1.5
OSCAM, Capel Street	3
Housing, Capel Street	6.531
Internal Audit Unit	5
Garda HQ, Phoenix Park	262.293		70.287
Totals	1749.944		249.69	1999.634

Resource Management Stats Reserve Members – 30th September 2016

Reserve Gardaí @ 30/09/2016
Station	Total
DMR South Central	51
DMR North Central	45
DMR North	52
DMR East	16
DMR South	31
DMR West	35
Waterford	26
Wexford	25
Tipperary	24
Kilkenny/Carlow	27
Cork City	53
Cork North	17
Cork West	13
Kerry	25
Limerick	42
Donegal	22
Cavan/Monaghan	14
Sligo/Leitrim	24
Louth	33
Clare	7
Mayo	25
Galway	36
Roscommon/Longford	11
Westmeath	14
Meath	22
Kildare	23
Laois/Offaly	22
Wicklow	21
Total	756

+ Personnel files for Garda and Civilian members will be made available to each individual upon request. This includes all their records relating to civilian staff and their positions on transfer lists or seniority lists if requested.      
        
Appointments Office

We will make available to all recruits on request from the individual.

• A copy of their application form
• A copy of their medical report
• A copy of their PCT results
• Emails sent to or from the applicant
• Copies of any correspondence issued to them from the appointments office  

Bullying and Harassment/Grievance files

>  Any person who invokes the Bullying & Harassment/Grievances Policy/Procedures is entitled to information relating to them only. A copy of the complaint can be requested by complainant and person complained of only.  

> All Circulars/Directives relating to these processes will be made available.

Discipline Section

During 2016, a total of 136 members were found in breach of discipline following internal discipline investigations under the Garda Síochána (Discipline) Regulations 2007. These members received a combination of monetary sanctions, cautions, warnings and reprimands. The total monetary penalties imposed on members was €41,886.

These figures do not relate to members of the Garda Reserve and Probationer Gardaí, who are dealt with under the Garda Síochána (Admission and Appointments) (Amendment) Regulations 2001/2006.

A total of 27 members were on suspension at the end of the year.

Civilian Members

Dignity at Work – An Anti-Bullying, Harassment and Sexual Harassment Policy for the Irish Civil Service      

          Circular 11/2001 – Revised Grievance Procedures

Doctor Payment Scheme 

Doctors who are subject to this scheme are entitled to information relating to the costs incurred by them.  Any circulars relating to the scheme are published on the DPER website.

IR issues

• We will publish all general agreements e.g. Croke park, Haddington Road.

Circular 08/2010: Redeployment Scheme setting out arrangements to apply in the Civil Service and between the Civil Service and Non-Commercial State Sponsored Bodies (NCSSBs) as set out in the Public Service Agreement 2010-14 (the Croke Park Agreement)

Circular 13/2014: Public Service Stability Agreement 2013 … 2016 (Haddington Road Agreement) and the Financial Emergency Measures in the Public Interest Act 2013 - Application of sections 2.24 and 2.25 of the Haddington Road Agreement to all Staff other than Teachers and SNAs employed by ETBs

Disability Liaison Officer

• In 2014, 66 (2.747%) civilian staff members declared that they have a disability.  
• In 2014 - One Ergonomically Tailored Chair was purchased to accommodate a civilian staff member in the workplace.

Discipline

• Circular 14/2006: Civil Service Disciplinary Code revised in accordance with the Civil Service Regulation (Amendment) Act 2005

While the best care has been taken to include all the relevant circulars, there may be additional circulars available on the Department of Public Expenditure and Reform website.

Garda HR & PD

Garda HR & PD is the lead section for policy development and strategic HR.  It is responsible for internal competitions, industrial relations, equality & diversity, overseas deployment, resource deployment and transfers, Garda Reserve, health & Safety and the employee assistance service.   It will make the following records available on the Garda website: 

• Health& Safety System Manual
• Commissioner’s Occupational Health& Safety Policy Statement
• MOU between An Garda Síochána and Health & Safety Authority
• Occupational Injury Statistics for 2014
• Hearing Conservation Programme
• The Statutory instrument governing the Promotions S.I. 485/2006 – Garda Síochána (Promotion) Regulations 2006.
• Code of Practice, Appointment to positions in the Civil Service and the Public Service by the Commission for Public Service Appointments (link to www.cpsa.ie)

Garda Professional Standards Unit

The Garda Professional Standards Unit (GPSU) was established in accordance with Section 24 of the Garda Síochána Act 2005.  The function of the Unit as set out in the Act is to:

(a)   Examine and review, as directed by the Commissioner, the operational, administrative and management performance of the Garda Síochána at all levels.

(b)   Propose measures to the Commissioner to improve that performance, and

(c)    Promote the highest standards of practice, as measured by reference to the best standards of comparable police services, in operational, administrative and management matters relating to the Garda Síochána.

The role of GPSU’s examination and review process is an element of corporate governance in An Garda Síochána through inspection and oversight.  The Unit also promotes organisational awareness of issues, more streamlined and effective processes, greater efficiencies and enhances the professionalism of An Garda Síochána.

There is a requirement on the Garda Commissioner to submit an annual report by 31^st March each year to the Minister for Justice and Law Reform on the activities of the GPSU.  The annual report will be forwarded to the new Policing Authority when it is established. This report will be published on the Garda Website.